10 Reasons to Move Your Dental Practice to Cloud-Based Practice Management Software

If your practice management software still lives on a server in a back closet, you are paying for more than the software. You are paying for the hardware, the backups, the upgrades, and the IT help that keeps it all running. Cloud-based practice management software takes that whole layer off your plate.

Before the list, two quick definitions.

Cloud computing is the on-demand delivery of information and data services over the internet. It lets organizations use technology services without buying, owning, and maintaining physical data centers and servers.

Software as a service (SaaS) delivers software through a subscription. A cloud provider hosts the application and distributes it over the internet, so there is nothing to purchase, license, or install on individual computers.

Novadontics uses this model to deliver an all-in-one dental practice management platform for practices of all sizes. Here are the 10 benefits that matter most.

1. Cost Savings

Novadontics' fully cloud-based software saves thousands of dollars compared with legacy systems that require a software purchase and an in-house server. Here is what a legacy system typically costs:

• Upfront software costs of up to $8000
• Ongoing monthly or annual costs for backup, tech support, software upgrades, and more
• A server that costs $4000 to $5000 and has to be replaced every 3 to 5 years
• IT help at $300 to $800 per month

As a SaaS company, Novadontics replaces those costs with:

• No upfront software purchase. One monthly payment covers usage, data hosting and backup, technical support, and upgrades.
• No in-house server, a savings of $4000 to $5000.
• No IT help, a savings of $300 to $800 per month.

2. Reliability

A local, in-house server can crash at any time, and backups often prove unreliable. Data stored in the cloud is protected against loss with 100% reliable backup, which makes the cloud a much more reliable place to keep patient and practice data.

8. Improved Collaboration

Because all data lives in the cloud and changes sync in real time across every screen and device, staff and providers can view and share up-to-date patient and scheduling information across the platform. With the integrated Nova SharedCare feature, you can share selected patient records with another provider in a HIPAA-compliant environment in a few clicks, and stop sharing just as easily at any time.

9. Quality Control and Consistency

In a traditional system, errors creep in easily: multiple versions of the same document, inconsistent reporting. On Novadontics' cloud-based platform, all documents and data are stored in one location, which makes them easy to find and avoids errors and confusion. Integrated workflow and guidance simplify how data is collected and recorded, and keep the format consistent across different users.

10. Disaster Recovery

Novadontics cannot protect your practice against every disaster or disruption, but a cloud-based system can significantly limit the unproductive downtime that follows. Because data is stored securely offsite, it can be recovered quickly after natural disasters or power outages, so your practice gets back up and running as fast as possible.

The Bottom Line

Lower costs. Stronger security. Access from anywhere. Moving to the cloud removes the server, the upfront license, and the IT bills, and replaces them with one monthly subscription and a platform that updates itself.

See Novadontics in the Cloud

Ready to retire the server? Book a Free Demo and see how Novadontics runs your entire practice from the browser.

Want all 10 benefits in one guide? Download the free eBook: Top 10 Benefits of Cloud-Based Practice Management Software.

What does a legacy, server-based dental practice management system cost?

Upfront software costs can reach $8000. A server costs $4000 to $5000 and has to be replaced every 3 to 5 years, IT help costs $300 to $800 per month, and there are ongoing monthly or annual costs for backup, tech support, and software upgrades.

Where does Novadontics store practice data?

Novadontics manages all of its data through a Tier 1 Amazon Web Services (AWS) data center, which has over 300 cloud security tools and the trust of security-sensitive organizations such as government, health care, and financial services.

Can I share patient records with a specialist from Novadontics?

Yes. With the Nova SharedCare feature you can share selected patient records with another provider in a HIPAA-compliant environment in a few clicks, and stop sharing the files at any time.